In this day of having apps and devices available to take care of almost anything, many people are turning to technology to help with productivity, planning, and organization. Others stick to the tried and true method of a pen and a sheet of paper or notebook. Personally, I use both. I’m using apps and electronics more and more, but for planning and some notes, I still rely on pen and paper. Which method is best? Googling the issue brings up article after article discussing this debate. The articles carefully point out all the advantages and disadvantages of each particular method. Using electronic methods allows you to sync your lists and notes across multiple devices, but what happens when your battery dies in the middle of an important meeting? Paper is fast and simple, but a gust of wind or a knocked over cup of coffee can ruin your to do list and your day. I’m not sure which method is best, and I don’t think there is a right answer. My answer to this question is use what works for you. My Manage it Monday post for this week will give you some points to consider when contemplating whether paper or app will work best for you.
Use paper if:
- the office supply section of any store makes your heart pitter-patter
- physically crossing things off a list makes you feel like you’ve accomplished something
- you need to be able to see an overview of your schedule but also the details of each day
- writing things down automatically commits things to your memory
- you like using different pens and actually prefer writing to typing
- you’ve always loved shopping for school supplies at the start of a new school year
- you like to pick out notebooks and journals with cute designs
- you like things that are simple, quick, and easy
Use electronic if…
- shiny new tablets, phones, or computers make your heart pitter-patter
- you need to sync your lists and notes across many devices
- you use an Outlook calendar for work and want to have your personal calendar all in the same place
- your motto is to always have a backup
- you enjoy trying out new apps and methods to stay organized electronically
- you want your calendar, to do list, address book, notes, email, web browser, e-book library, music, and games to be all on the same device
- you have many recurring tasks and meetings that you don’t want to rewrite
- you want to share your schedule, lists, and notes with a team or your family
- you like things that are innovate, new, and fun to use
Of course, you can always use a combination of both paper and electronic if that works best for you. I’m still learning what I like to use each method for, but I’ll probably always have my trusty planner and a physical notebook close by. Is there anything I’ve left off? Which method do you use to stay organized?
